2026–2027 Committee List

Duties shall be to audit the financial books of the Treasurer once each year between May 1 and May 15. The financial books shall be returned to the Treasurer by May 15th to enable the Treasurer to have a report prepared for the next regular business meeting. A committee of three (3), (one from each county) to be appointed by the President, shall conduct the audit. The Treasurer and President shall be present for the audit. A verbal report shall be given to the membership, with copies for file with the Secretary and the Treasurer.

Duties shall be to order all LA-SMVFA pins to include the Hall of Fame and the Past President’s pin and to maintain signature accountability of the three (3) President's pins.

Duties shall be to send appropriate correspondence (get well, sympathy, thinking of you etc. messages) to Auxiliary members or their immediate family. The committee shall consist of one (1) member from each county of the LA-SMVFA.

Duties shall be to assist the SMVFA with the fundraising for and support of candidates from the LA-SMVFA and the SMVFA that are candidates for or current officers of the LA-MSFA or the MSFA.

Duties shall be to communicate to all auxiliaries in their respective Counties, information of any illnesses or death, etc. of any member of an Auxiliary, and upcoming events of Auxiliaries. All information e-mailed should relate to Southern Maryland area Auxiliaries. The committee shall consist of one (1) member from each County of the LA-SMVFA.

Duties shall be to annually review the Constitution and Bylaws, Guidelines and Awards and make any necessary recommendations for changes as required by either motions or vote of the membership. Shall review and present any written changes presented by a member or an Auxiliary. The committee shall consist of a minimum of (3) Past Presidents of this Association and the Parliamentarian. The committee shall be responsible for ensuring the current version of the Constitution and By-laws, Guidelines, and Awards are posted to the SMVFA website. The committee shall also be responsible for the printing of any proposed By-law change ballots.

Duties shall be to assist the 1st Vice President with ensuring updated Officers data from each of the Auxiliaries in their respective County within thirty (30) days of an Auxiliary's Installation of Officers and is entered on the SMVFA website. The Committee shall consist of one (1) member from each County of the LA-SMVFA.

Duties shall be to communicate to any neighboring auxiliaries the need for additional help to assist with an incident that has been deemed catastrophic by the County Emergency Management Agency Director.

Duties shall be to encourage and promote among the LA-SMVFA Auxiliaries, a program of fire prevention in the home and community. The committee shall be responsible for conducting a fundraising at every regular meeting. A brief fire prevention message shall be presented at each meeting. Two (2) $25.00 gift cards to be used as prizes for the next meeting's raffle, shall be provided by two (2) Auxiliaries, rotated in alphabetical order as identified by the Secretary. At the discretion of the Committee Chairperson, a 50-50 Raffle may be conducted at the December meeting as long as it is announced at the October meeting.

The committee shall be responsible for coordinating the yearly fire prevention contests in conjunction with the LA-MSFA. All contest entries shall be submitted to the committee chairperson by the date designated by the contest deadline. The committee chairperson will ensure that all entries are judged on a local level, and then forward all entries to the LA-MSFA Fire Prevention Committee for judging. All entries will be returned to the LA-SMVFA Fire Prevention Committee to distribute to participating auxiliaries unless retained by the LA-MSFA respective committee. The LA-SMVFA contest winners shall be announced at the annual Installation of Officers of LA-SMVFA or designated meeting.

Shall consist of six (6) members, (two (2) from each county) who must all be Hall of Fame Members. The Committee shall review all written candidate nominations that have been submitted by member auxiliaries. No more than five (5) individuals shall be selected each year. The Hall of Fame awards shall be presented at the Annual LA-SMVFA Installation of Officers. A Hall of Fame Award Certificate and a Hall of Fame membership pin shall be presented to each new inductee.

The Chairperson shall be responsible for notifying each person who nominated an individual for the Hall of Fame Award and advise the person whether the nominated individual will receive the award or not. The Chairperson shall be responsible for ascertaining the total number of individuals that will be attending the Award ceremonies as guests for each individual Award recipient. The maximum number guests for each Award recipient shall be four (4) individuals.

Duties shall be to maintain a record of the past and present activities of the Auxiliary with photos and newspaper articles. Shall preserve and maintain all records in a secure environment. The committee shall consist of two (2) representatives from each County of the LA-SMVFA. Note: the records are stored at the Hollywood Volunteer Fire Department in a secure location and can be accessed through the Hollywood VFD liaison.

Duties shall be to count the election ballots and any roll call votes that may occur during any regular meeting. The committee shall consist of four (4) members with a minimum of one (1) individual from each County in the LA-SMVFA. The President will appoint the individual who will serve as the Judge.

Duties shall be to report legislation of interest to the volunteer fire and/or rescue companies and/or auxiliaries. The committee shall be responsible for coordinating the legislative reception sponsored by the SMVFA, if so requested, with assistance from the LA-SMVFA Special Events Committee. Expenses limited to $500.00 to be covered by the LA-SMVFA and paid from the General Account.

The duties of the 2nd Vice President shall be to attend the meetings of the SMVFA to promote better communications between the SMVFA and the LA-SMVFA. She/he shall give a verbal report of the meetings to the President within 24 to 48 hours after the meeting if there are issues that cannot wait until the next regular LA-SMVFA meeting. Any correspondence received at the SMVFA meetings shall be immediately forwarded to the LA-SMVFA President.

The committee will be chaired by the Second Vice President and shall be to recruit and encourage Auxiliaries in each of the Counties of the LA-SMVFA to join the organization. A Certificate of Membership shall be presented to any new Auxiliary. The committee shall contact non-participating member Auxiliaries regarding their intentions.

Duties shall be to decide on all references to parliamentary procedures. The LA-SMVFA shall provide the Parliamentarian with a copy of Robert's Rules of Order, current version.

Duties shall be to conduct a raffle at each regular meeting of the LA-SMVFA.

The President and the Committee Chair shall determine the items to be raffled for this fundraiser. $75.00 from each raffle conducted shall be retained by the Committee in order to purchase the item for the next raffle. All proceeds from the raffle shall be deposited in the President's Raffle Savings Account.

Activities funded from this account: a financial gift for an LA-SMVFA member elected President of the LA-MSFA at her/his Installation (minimum expense limit $600.00); a financial gift for an SMVFA member elected President of MSFA at her/his Installation (expense limit $150.00); and kitchen expenses for the SMVFA Campaign Committee fundraisers (expense limit $400.00).

Duties shall be to keep the general public informed of all special activities of the LA-SMVFA via newspaper articles, radio, TV announcements, websites and social media. The committee shall consist of a member from each County of the LA-SMVFA. Duties shall be to assist the Web Master in the timely updating of the LA-SMVFA web page. The committee shall be responsible for assuring the current events of the LA-SMVFA and its member auxiliaries are available online to all browsers. Shall also be responsible for assuring that all auxiliary officer information is current.

Duties shall be to encourage and promote among the LA-SMVFA Auxiliaries, a program of safety in the home and community. A brief safety message shall be presented at each meeting. At the discretion of the Committee Chairperson, a 50-50 Raffle may be conducted at meetings so long as it is announced at the previous meeting.

The committee shall be responsible for coordinating the yearly safety contest in conjunction with the LA-MSFA. All contest entries shall be submitted to the committee chairperson by the date designated by the contest deadline. The committee chairperson will ensure that all entries are judged on a local level and then forward all entries to the LA-MSFA Safety Committee for judging. All entries will be returned to the LA-SMVFA Safety Committee to distribute to participating auxiliaries unless retained by the LA-MSFA respective committee. The LA-SMVFA contest winners shall be announced at the annual Installation of Officers of LA-SMVFA or designated meeting.

Duties shall be to award scholarship money to one student in each of the Southern Maryland counties (Calvert, Charles and St. Mary's) as described in the Scholarship Guidelines. Shall be responsible for planning and conducting fundraisers to continually raise money for this fund. Ensure application is posted on the SMVFA website no later than December 31st of the current year.

The Chairperson shall notify all applicants, in writing, whether they will or will not receive a Scholarship Award. The Chairperson shall be responsible for ascertaining the total number of individuals that will be attending the award ceremonies as guests for each award recipient. The maximum number of guests for each award recipient shall be four (4) individuals.

Duties shall be to assist with any LA-SMVFA or SMVFA sponsored event as requested, with an expense limit of $400.

Duties shall be to inform member Auxiliaries of any changes in the law regarding the Maryland State Income Tax Subtraction Modification Program. The committee shall assist member Auxiliaries with getting answers to questions they may have regarding the earning of points, record keeping requirements, etc. The committee members are appointed by the LA-MSFA President.

Duties shall be to assist the SMVFA with any training drills in the Southern Maryland area as requested. Support may be in the way of individual participation, food preparation, etc.

Duties shall be to provide for the raising of funds to carry out the objectives of the LA-SMVFA. All Ways & Means raffle monies are to be deposited in the General Account.

Two (2) $25.00 gift cards to be used as prizes for the next meeting's raffle, shall be provided by two (2) Auxiliaries, rotated in alphabetical order, as identified by the Secretary. At the discretion of the Committee Chairperson, a 50-50 raffle may be conducted at the December meeting so long as it is announced at the October meeting.